'T'KOrESTA^ir  ETISCO'TAL  CHU'RCH 


HANDBOOK 
OF  THE 
OVERSEAS 
DEPARTMENT 


THIRD  EDITION 


hew  rO%K:  THE  HATIOHAL  COUHCIL  •  1947 


CHANGES  IN  THE  REGULAR  IONS  PASSED 
AT  THE  NATIONAL  COUNCIL  JIEETING 
IN  APRIL,  1947 

Add  to  Par.  7: 

" If  a  newly-appointed  missionary  has  had  previous 
experience  in  the  language  in  which  he  is  to  be 
workingj  credit  for  such  experience  may  be  given 
at  the  discretion  of  the  officers  of  the  Depart¬ 
ment  j  except  that  in  no  case  shall  such  person 
begin  at  the  maximum  salary." 

Add  to  Par.  9:  (insert  before  the  f inal  sentence) 

"and  will  include,,  whenev^er  practicalj  a  kitchen 
stovSj  a  refrigerator  and  modern  plumbing^  such 
fixtures  v;hen  installed  by  the  f'^ission  becoming 
its  pr oper  t  y .  " 

Change  Par.  49  t o  read: 

"The  term  of  service  in  the  Missionary  District 
of  Liberia  is  two  yearSj  with  six  months'  fur¬ 
lough.  " 

Par.  50- A: 

"The  term  of  service  in  the  Missionary  District 
of  Honolulu  is  three  yearSj  v/ith  three  months' 
furlough . " 

Add  to  Par.  93: 

"M-ernbers  of  Religious  Orders  who  are  Council  ap¬ 
pointees  shallj  v/henthey  have  satisfied  the  same 
requirements  as  apply  to  the  retirement  of  other 
Council  mi ss i onar i es j  receive  a  retiring  allow¬ 
ance  equal  to  one-half  the  rate  then  in  effect 
for  single  mi ss i onar i es j  wdth  the  understanding 
that  such  allov/ance  may  be  paid  directly  to  the 
Order  of  v'hich  the  m.issionary  is  a  member." 


PREFACE 


THIS  Handbook  is  a  guide  for  missionaries  in 
all  fields  overseas  and  for  officers  of  the 
Overseas  Department  and  the  Department  of 
Finance  of  the  National  Council.  It  embodies 
the  regulations  which  experience  has  shown  to 
be  essential  to  the  efficient  conduct  of  mis¬ 
sionary  work  and  to  harmonious  cooperation 
among  all  those  who  are  engaged  in  it.  All 
concerned  are  expected  to  be  familiar  with  the 
Handbook^  to  accept  its  provisions  fully^  and 
to  join  heartily  in  their  observance.  This 

edition  of  the  Handbook  incorporates  all  regu¬ 
lations  adopted  by  the  National  Council  up  to 

March  1947. 


INDEX 


Re  f»  r  enc9  m  are  to  Se  e  t i on  a 


Accounts,  138  (see  Defini- 
t ions) 

Allowances,  children's,  2, 

35-39,  93,  103 

-educational,  2,  U0-M3 
-freight,  2U 
-outfit,  25-27 
-rental,  10 
-retiring,  2,  92-102 
Appeals  for  funds,  6i 
Appointments,  general,  1-7 
-  of  missionaries  of  other 
boards,  7,  28 

-of  widows  of  missionaries, 
8 

Audits,  139 
Automobiles,  77 
Baggage,  20-23 
8 i rth  dates,  36 
Board  in  institutions,  33 
Bonding,  1^2 

Budgets,  adherence  to,  ill 
-expenditures  before  final 
act  ion  on,  126 
-preparation  of,  112-120 
-transfer  of  items  in,  121 
Buildings,  construction  or 
reconstruction  of,  128 
-erected  on  mission  prop¬ 
erty,  127 
Children,  311 
-adopted,  U2 
College  fund,  U3 
Deaths  and  funerals  of  mis¬ 
sionaries,  9U-96,  103-105 
Debts,  106-109,  lUO 
Deeds  to  mission  property, 
136 

District  Treasurer,  appoint¬ 
ment  of,  133 

-duties  of,  12,  15,  18,  3« 
67,  72,  78-80,  82,  110, 
119,  125,  13U-1^3»  1U5, 

m6 

Domicile,  11 

■Employed  in  the  field",  u, 
5,  102 


Financial  advices,  123-125 
Financial  services  to  mis¬ 
sionaries,  82 

Funds,  deposit  of  in  field, 
l«l 

-investment  of  in  field, 

1«3 

-personal,  79-80 
-special,  78,  81 
Furloughs,  U4-60 
-emergency,  59 
-extension  of,  56 
-for  bishops,  53,  5U 
-return  after,  60 
Inoculations,  64 
Insurance,  137 
-premiums  on,  82 
Marriage,  during  term  of 
service,  6,  83-86 
Medical  ana  dental  expenses, 
65-71 

Minutes  of  Council,  122 
Outside  work  of  mission¬ 
aries,  73 

Physical  examinations,  63 
Property,  purchase  of,  128 
-rental  of,  129,  131 
-sale  of,  130,  131 
Publicity  (letters,  etc.) 
74-76 

Quarters,  living,  9 
Resignation,  87-91,  98 
Retirement,  87-91,  98 
Salaries,  29-32,  103-105 
-advances  of,  72 
Schedules  of  Askings  (see 
Budgets) 

Station  Treasurers,  144 
Travel,  12-19 
-accounting  of,  146 
-on  furlough,  51-52 
Vacancies  on  staff,  132 
Vacations,  58 
Vaccination,  64 
Wills,  82,  110 


Thi a  Handbook  a  p  p 1  i  e  a  t  o  a  1  I  Foreign  and  Extra- 
Continental  M  i  a  a i on  a  r  y  Diatrieta  except  that 
in  regard  to  children* a  a  1 1 owance  a ,  education¬ 
al  allowancea,  furlougha,  and  the  payaient  of 
medical  and  dental  e  x  pe  n  a  e  a ,  the  Diatrict  of 
Honolulu  i a  governed  by  apec i a  1  r  e  g  u 1  a  t i on  a . 


DEFINITIONS 

ACCOUNTS.  Budget  Accounts.  Accounts  of  the 
receipt  and  expenditure  of  money  appropriated 
by  the  Council  for  the  use  of  the  District. 


Local  Accounts.  Accounts  of  the  re¬ 
ceipt  and  expenditure  of  money  received  by  the 
District  over  and  above  that  which  it  receives 
from  the  Council. 


BISHOP.  The  Bishopof  the  Missionary  District. 

COUNCIL.  The  National  Council. 

DEPARTMENT.  The  Overseas  Department. 

DISTRICT  TREASURER.  Treasurer  of  the  Mission¬ 
ary  District. 

"^ENTITLED" .  The  word  is  used  to  mean  "receives 
automatically  as  of  right".  Thus  "is  not  en¬ 
titled  to"  means  no  more  than  "does  not  receive 
automatically  as  of  right". 

MISSION  TREASURERS.  Treasurers  of  either  Dis¬ 
tricts  or  Stations. 


MISSIONARY.  Any  worker  under  appointment  by 
Council  or  Bishop^  including  those  employed  in 
the  field  (except  as  modified  by  Section  4). 
Wives  of  appointed  missionaries  are  not  under 


3. 


specific  appointment  and  do  not  receive  a  sti¬ 
pend  except  as  they  share  in  the  increased 
stipends  given  to  married  men;  but  wives  are 
regarded  in  other  ways  as  missionaries  and  are 
expected  to  participate  in  the  work  of  the 
mission  so  far  as  family  responsibilities  per¬ 
mit.  Wives  of  missionaries  are  subject  to  all 
the  rules  except  those  which  cannot  apply  to 
them  and  they  are  specifically  subject  to 
rules  59  to  71^  73  to  82j  106  to  llOj  inclus¬ 
ive  . 

SOCIETY.  “The  Domestic  and  Foreign  Missionary 
Society  of  the  Protestant  Episcopal  Church  in 
the  United  States  of  America".  The  m«nbers  of 
the  National  Council  are  the  directors  of  the 
Soc  iet  y . 

SPECIALS.  Missionary  projects  not  included  in 
the  regular  budget. 

STATION  TREASURER.  Treasurer  of  a  station  or 
area  within  a  Missionary  District. 


4. 


APPOINTMENTS 


1.  Missionaries  are  appointed  by  the  Council  to  a 
specific  field  but  not  to  any  specific  station. 
They  are  appointed  to  serve  during  the  pleasure 
of  the  Bishop  and  of  the  Council. 

2.  Regular  appointment  of  a  missionary  by  the 
Council  involves  not  only  salary  but  also 
travel  expensesj  living  quarterSj  children's 
allowanceSj  educational  allowances^  part  pay¬ 
ment  of  medical  and  dental  billSj  furloughSj 
and  retiring  allowances. 

3.  Special  appointment  of  a  missionary  by  the 
Council  for  a  limited  term  involves  no  other 
remuneration  than  salary  and  living  quarters 
except  by  special  agreement. 

4.  "Employment  in  the  field"  describes  the  status 
of  certain  workers  employed  by  the  Bishop  for 
a  limited  term.  Such  workers  receive  no  re¬ 
muneration  or  allowances  other  than  their  sal- 
arieSj  except  by  special  agreement. 

5.  Missionaries  "employed  in  the  field"  may  be 
given  regular  appointment  upon  application  of 
the  Bishop  and  affirmative  action  of  the  Coun¬ 
cil.  Upon  such  appointment  the  missionary 
shall  be  given  credit  for  service  rendered  to 
the  mission  while  "employed  in  the  field".  He 
shall  not  be  entitled  to  travel  to  the  field 
or  to  an  outfit  allowance  except  by  special 
action.  His  date  of  appointment  shall  deter¬ 
mine  the  date  of  his  first  furlough. 


5. 


6.  A  missionary  appointed  by  the  Council  who 
marries  subsequent  to  appointment  will  not  re¬ 
ceive  the  salary  of  a  married  man  until  his 
wife  has  passed  the  same  medical  examination 
and  received  from  the  Council  the  same  approval 
as  that  required  in  the  case  of  wives  of  can¬ 
didates  applying  for  appointment. 


7.  Missionaries  who  have  served  under  regular  ap¬ 
pointment  of  other  missionary  boards  or  relig¬ 
ious  organizations  shallj  upon  regular  appoint¬ 
ment  by  the  Councilj  receive  credit  for  such 
previous  service^  except  that  the  next  furlough 
shall  be  due  at  the  same  time  as  in  the  case 
of  an  original  appointment. 


8.  A  widow  of  a  missionaryj  if  she  received  regu¬ 
lar  appointment  upon  the  death  of  her  husban'dj 
shall  be  given  credit  for  service  from  the  date 
of  the  appointment  of  her  husband  and  shall 
receive  chi.ldren's  allowances  under  the  estab¬ 
lished  rules.  Such  an  appointment  may  be  made 
without  the  submission  of  new  papers. 


QUARTERS 

9.  In  the  field  regularly  appointed  missionaries 
are  entitled  to  living  quarters.  Such  quarters 
will  not  include  furniture  but  will  be  screened 
at  mission  expense.  If  quarters  cannot  be 
provided  an  adequate  rental  allowance  will  be 
given . 

iO.  On  furlough  a  rental  allowance  will  be  pro¬ 
vided  as  arranged  with  the  Department.  Allow¬ 
ances  begin  at  arrival  at  furlough  domicile 
and  terminate  at  departure  therefrom.  If  fur¬ 
lough  is  spent  outside  the  United  States  spe¬ 
cial  arrangements  must  be  made  with  the  De- 
par  tmen  t  . 


6. 


DOMIC ILE 


ii.  The  domicile  of  a  missionary  is  that  which  was 
registered  with  the  Council  when  application 
was  made  for  appointment.  In  case  of  a  family 
the  registered  domicile  of  the  man  is  consid¬ 
ered  the  domicile  of  the  family.  The  domicile 
may  be  changed  from  time  to  time  with  the  ap¬ 
proval  of  the  Council.  In  the  case  of  families 
separated  because  of  action  by  the  Bishop  or 
Council  another  domicile  than  the  registered 
domicile  may  be  recognized  by  the  Department. 


TRAVEL 

12.  All  missionaries  travel  in  the  United  States 
and  Canada  on  Clergy  Fare  cer t i f i cat es j  and  the 
amount  advanced  for  rail  tickets  is  calculated 
as  to  their  cost  when  bought  with  these  cer¬ 
tificates.  Application  blanks  are  sent  to  the 
District  Treasurerj  and  when  the  time  permits 
missionaries  coming  home  on  furlough  fill  out 
the  applications  and  return  them  to  the  De¬ 
partment.  The  certificates  are  sent  to  the 
missionaries^  either  to  the  field  or  to  meet 
them  at  the  port  of  debarkation. 

13.  Each  adult  receives  the  following: 

a.  Money  for  railroad  tickets  from  domicile 
to  port  of  sailing  by  direct  route. 

b.  Pullman  from  domicile  to  port  of  sailing. 

c.  An  advance  for  incidental  expenses  to  be 
accounted  for  and  any  balance  to  be  returned. 
These  expenses  include  transportation  of  self 
and  luggagoj  meals  and  tips  on  train  and 
steamer;  hotel  bills  at  ports  of  sailing  up  to 
two  daySj  passport  fees,,  business  telegrams. 
An  advance  for  incidentalSj  to  be  accounted 


7. 


foTj  is  made  for  each  child, 
d.  Steamer  ticket. 

14.  The  class  of  transportation  on  railroads  and 
steamers  will  be  determined  from  time  to  time 
by  tlie  Department  with  the  object  of  providing 
comfortable  travel  at  a  reasonable  rate. 

15.  The  missionary  is  given  a  Travel  Expense  ac¬ 
count  blank  on  which  he  shall  render  an  account 
to  the  District  Treasurer  on  his  arrival  in  the 
field. 

16.  The  above  provisions  hold  good  far  mi ssionaries 
returning  from  the  field  to  their  homeSj  except 
that  they  are  not  expected  to  remain  at  the 
port  of  debarkation  longer  than  the  time  re¬ 
quired  to  secure  rail  transportation  to  their 
homes  and  the  Travel  Expense  account  shall  be 
made  to  the  Department. 

17.  Should  the  missionary  wish  to  travel  by  an  in¬ 
direct  route  toor  from  his  domi ci le  he  recei ves 
cash  equal  to  the  railroad  fare^  Pullman  and 
steamer  tickets  by  direct  route,  and  $40  for 
each  adultj  $20  for  each  child,  to  be  used  for 
incidentals  for  whi ch  no  accounting  i  s  requi red. 
Any  additional  expense  connected  with  his  trip 
is  paid  by  the  missionary  personally. 

18.  The  Finance  Department  sends  a  notice  to  the 
District  Treasurer  when  a  missionary  sails, 
giving  information  as  to  the  date  to  which  his 
salary  has  been  paid,  thedate  of  sailing,  name 
of  port  and  steamer,  and  the  amount  of  money 
advanced  for  travel  expenses,  also  a  statement 
as  to  whether  or  not  the  money  is  to  be  ac¬ 
counted  for. 

19.  In  the  case  of  new  appointees,  the  notice  gives 


8. 


in  addition  to  the  above  i nf ormat i on j  the  date 
of  appointment j  and  information  as  to  the  pay¬ 
ment  of  outfit  allowance.  The  Department  noti¬ 
fies  the  Bishop  of  the  sailing. 

BAGGAGE 

20.  The  following  are  the  regulations  in  regard  to 
baggage  expenses.  The  usual  allowance  on  U.S. 
railroads  for  the  checking  of  baggage  is  a 
maximum  of  150  pounds.  Missionaries  bound  for 
Alaska  are  allowed  to  ship  their  personal  ef¬ 
fects  by  freight  from  domicile  to  the  Pacific 
Coastj  and  to  charge  these  freight  costs  to 
the  money  advanced  for  their  incidental  ex¬ 
penses.  Those  who  live  in  the  area  east  of 
Chicago  may  include  charges  up  to  $37.00; 
those  who  live  in  the  area  west  of  Chicago  may 
include  charges  up  to  $23.00. 

21.  If  Q  missionary  using  Clergy  Fare  certificates 
is  obliged  to  travel  through  two  zones  of  the 
country^  he  may  charge  his  excess  baggage  be¬ 
yond  150  Ibs.^  and  up  to  250  lbs.  (that  is^an 
excess  of  lOO  lbs.)  to  the  amount  advanced  for 
“incidentals"  for  hi  s  t ravel j  from  his  domicile 
to  that  point  in  the  Western  Bureau  at  which 
he  can  buy  his  ticket  through  to  the  port  of 
sailing.  From  this  point  he  is  entitled  to 
the  regular  250  lbs.  of  baggage  allowed  a 
transpacific  passenger. 

22.  A  transpacific  passengerj  tourist  clasSj  is 
entitled  to  250  lbs.  of  baggage  carried  free 
of  charge.  When  buying  a  ticket  through  to 
San  FranciscOj  Vancouverj  or  Seattle^  it  is 
necessary  to  show  steamer  ticket^  and  have  the 
railroad  agent  stamp  the  ticket  "transpacific" 
on  the  facej  so  as  to  allow  the  250  lbs.  of 
baggage . 


9  . 


23.  With  the  exception  of  the  above^  excess  bag¬ 
gage  is  to  be  paid  for  out  of  the  outfit  al¬ 
lowance.  No  allowance  for  freight  is  made  to 
missionaries  going  to  fields  other  than  Alaska. 
If  goods  are  shipped  by  freight  such  charges 
must  be  met  personally.  A  newly  appointed 
missionary  has  the  option  of  using  some  of  his 
outfit  allowance  for  this  purpose. 


FREIGHT  ALLOWANCES 

24.  Missionaries  retiring  from  the  field  in  good 
standing  after  at  least  one  full  term  of  serv¬ 
ice  will  be  given  a  freight  allowance  on  house¬ 
hold  effects  as  follows: 

Single  missionaries  up  to  5  tons 
Married  missionaries  up  to  lO  tons 


OUTFIT  ALLOWANCE 

25.  Newly  appointed  missionaries  are  allowed  the 
amounts  specified  below  for  the  purchase  of 
new  outfits.  This  is  given  to  cover  the  pur¬ 
chase  of  personal  equipment  and  furniturej  and 
to  pay  for  freight  made  necessary  by  removal 
to  another  land.  Generally^  one  half  is  paid 
after  appointment  and  the  balance  after  arriv¬ 
al  in  the  field. 

The  outfit  allowance  must  not  be  used  for  pur¬ 
poses  other  than  those  described  above.  A  re¬ 
port  of  its  expenditure  must  be  made  to  the 
Department  and  any  unused  balance  must  be  re- 
t  urned . 

26.  The  amount  received  for  the  various  fields  is 
as  f ol lows : 


iO. 


AlaskOj  Brazil  Chinaj  LiberiOj  and  the 
Philippine  Islands 

Single  missionaries  $300 

Married  missionaries  600 

Cubaj  Puerto  Rico_,  Virgin  IslandSj  Panama 
Dominican  PepubliCj  Haitij  MexicOj  and 
Honolulu j 

Single  missionaries  $225 

Married  missionaries  450 

27.  Missionaries  returning  to  the  field  from  regu¬ 
lar  furlough  are  entitled  to  an  allowance  to 
be  used  for  outfit  or  freight  as  follows: 

Single  missionaries  $  50 
Married  missionaries  100 

28.  A  missionary  of  another  Board  receiving  regu¬ 
lar  appointment  while  in  the  field  is  entitled 
to  travel  from  previous  station  to  new  station 
only.  No  outfit  allowance  will  be  granted, 
but  a  reasonable  baggage  allowance  will  be 
granted. 

SALARIES 

29.  Salaries  of  missionaries  shall  b-e  in  accord 
with  a  pay  table  adopted  from  time  to  time  by 
the  Council.  Copies  of  this  pay  table  may  be 
obtained  upon  application  to  the  Department. 
Salaries  vary  with  the  fields  because  of  dif¬ 
ferences  in  the  cost  of  living  and  other  cir¬ 
cumstances.  A  missionary  temporarily  trans¬ 
ferred  from  one  field  to  another  shall  receive 
the  salary  for  the  field  in  which  he  is  tempor¬ 
arily  working. 

30.  Field  salary  starts  from  the  date  when  the 
missionary  reaches  the  port  serving  his  field, 
e  .  g . ,  Shanghai,  Manila,  Monrovia,  etc.,  and 
ceases  when  he  leaves  the  port  for  home. 


11 . 


31.  Increases  in  salary  due  to  length  of  service 
shall  date  from  the  January  1st  nearest  the 
date  of  arrival  in  the  field.  Such  increases 
are  subject  to  any  regulations  in  regard  to 
language  requirements  which  may  be  made  by  the 
Bishops  in  the  various  fields. 

32.  Missionaries  on  furloughj  or  for  other  reasons 
at  home  on  salary^  shall  receive  a  standard 
home  salary  in  accordance  with  a  pay  table 
adopted  from  time  to  time  by  the  Council.  Home 
salaries  shall  begin  to  be  paid  when  the  field 
salary  ceases.  Home  salaries  may  be  granted 
by  the  Department  to  missionaries  under  ap¬ 
pointment  pending  their  arrival  in  the  field. 

33.  Board  in  institutions.  Missionaries  living  in 
mission  institutions  shall  either  provide  their 
own  board  and  all  personal  service  such  as 
laundry^  etc.j  or  shall  pay  to  the  institution 
monthly  a  sum  sufficient  to  cover  the  cost  of 
such  board  and  service  as  determined  by  the 
head  of  the  institution  and  approved  by  the 
Bi shop. 


CHILDREN 

34.  Upon  appointment  each  married  missionary  shall 
file  with  the  Department  a  statement  as  to  all 
children  in  the  immediate  family^  showing  full 
name  and  birth  date  of  each.  Upon  the  birth 
of  a  child  after  the  appointment  of  the  mis¬ 
sionary  notification  as  to  birth  date  and  full 
name  shall  be  filed  with  the  District  Treasurer 
unless  the  missionary  is  on  furlough^  in  which 
case  the  notification  shall  be  filed  with  the 
Departmen  t . 


12. 


CHILDREN’S  ALLOWANCES 
EDUCATIONAL  ALLOWANCES 


35.  General  Rule.  Children's  allowances  do  not 
necessarily  represent  the  full  cost  of  main¬ 
tenance  but  are  provided  in  consideration  of 
the  increased  expense  involved. 


36.  Birth  Dates.  For  the  purposes  of  the  plan  all 
birth  dates  shall  be  as  of  January  ist.  Any 
child  born  before  July  1st  shell  be  dated  as 
of  January  ist  of  the  year  of  birth  and  be  en¬ 
titled  to  the  full  allowance  for  that  year. 
Any  child  born  on  or  after  July  1st  shall  be 
dated  from  the  following  January  ist.  In  this 
statement  the  word  ’’birthday"  refers  to  this 
hypothetical  birthday. 


37.  Fields  Covered.  Allowances  for  children  of 
missionaries  under  regular  appointment  by  the 
Council  are  granted  to  those  serving  in  the 
following  fields: 


Alaska 
Cuba 
Hai  t  i 
Liberia 


Philippines  Mexico 
Brazil  Puerto  Pico 

Dominican  Republic 
India  China 


Japan 

Panama 


38.  Allowances  are  also  granted  for  children  of 
retired  missionaries  as  provided  for  under 
"Retiring  Allowances". 

39. '  Children’ s  Allowances.  The  basi  c  al Iowan ce  for 

children  of  missionaries  shall  be  as  follows: 

No.  of 
Years 

From  birth  up  to  5th  birthday  $1C)0  5 

From  5  years  up  to  lOth  birthday  150  5 

From  10  years  up  to  i8th  birthday  250  8 

From  18  years  up  to  22nd  birthday  300  4 

T? 


\ 


13. 


40.  Educational  Allowances.  In  addition  to  the 

children's  allowance  an  educational  allowance 
of  $100.  per  half  school  shall  be  paid  to 

those  children  in  school  in  the  United  States 
or  elsewhere  than  where  their  parents  are  re¬ 
siding  who  have  passed  the  12th  birthday  and 
to  those  in  school  in  the  field  who  have  passed 
the  18th  birthday.  An  allowance  of  $250*  per 
half  school  year  will  be  paid  to  those  complet¬ 
ing  their  fourth  college  year  in  their  23rd 
year.  Thi  s  plan  provides  for  a  basic  children's 
allowance  for  all  children^  regardless  of  dom- 
icilOj  up  to  the  22nd  birthday  plus  the  payment 
of  $1C)0*  per  half  school  year  for  those  past 
their  12th  birthday  who  are  in  school  in  the 
United  StateSj  and  those  past  their  18th  birth¬ 
day  who  are  taking  their  college  work  in  the 
field.  Inasmuch  as  the  children's  allowance 
ends  at  the  22nd  birthday  and  to  complete  col¬ 
lege  work  often  requires  an  additional  half 
year  a  special  provision  of  $250*  for  this 
final  half  year  is  made.  Under  this  plan  the 
basic  allowance  for  the  child's  support  is  pro¬ 
vided  for  each  calendar  year  and  the  educational 
allowance  when  and  gs  needed. 

41.  Termination  of  Allowance.  Children's  allow¬ 
ances  shall  cease  on  the  January  istj  which 
under  the  definitions  of  the  plan  marks  the 
22nd  birthday.  Educational  allowances  shall 
not  continue  beyond  four  college  years.  Al¬ 
lowances  for  ^i r 1 s  shall  be  cancelled  in  cose 
of  and  at  time  of  marriage.  Allowances  for 
either  boys  or  girls  shall  cease  after  the 
18th  birthday  upon  termination  of  enrollment 
in  school  or  college  provided  that  he  or  she 
accepted  remunerative  employment. 

42.  Adopted  Children.  No  allowances  will  be  made 
for  adopted  children  except  by  special  action 


14. 


of  the  Councilj  and  then  only  when  the  child 
is  of  the  same  race  as  the  missionary- 


43,  College  Fund  for  Children  of  Missionaries* 
The  college  fund  was  established  to  meet  the 
appropriation  for  children  of  college  age 
without  recourse  to  the  regular  budget  of  the 
CounciljOS  soon  as  the  fund  is  of  sufficient 
size.  Additions  to  the  fund^  which  ore  made 
annually  from  appropr i at i ons  at t he  rates  given 
beloWj  are  based  on  the  number  and  ages  of  the 
children  eligible  for  allowances  between  the 
t  iin'e  of  birth  and  the  18th  birthday.  In  the 
case  of  the  death  of  any  missionary  or  his  re¬ 
tirement  from  active  service  in  the  field;  or 
the  death  of  a  child  of  eligible  age;  or  the 
failure  of  a  child  to  continue  his  or  her  edu~ 
cation^  no  missionary  or  child  of  a  missionary 
shall  have  any  claim  against  the  college  fund. 


Appropriations  to  College  Fund 


Birth  to  5th  birthday 
5th  to  18th  birthday 


$1CXD  per  annum  $500 

50  per  annum  650 


Note:  The  allowances  referred  to  in  sections  39^ 
40j  and  43  are  subject  to  the  action  of 
the  Council  and  are  not  contractual. 


FURLOUGHS 


44.  A  furlough  to  the  United  States  or. domicile  at 
time  of  appointment  is  granted  after  a  definite 
term  of  service  in  the  field.  The  term  of  serv¬ 
ice  and  ci  rcumstances  vary  according  to  the  field. 
Travel  time  from  and  to  the  field  in  each  case 
is  not  to  be  counted  in  the  furlough  term. 

45.  Alaska.  The  term  of  service  fora  single  woman 
is  three  yearSj  after  which  a  furlough  of  six 


15. 


months  at  home  is  granted.  The  first  term  of 
service  for  single  and  married  men  is  three 
yearSj  after  which  a  six  months'  furlough  is 
granted.  All  subsequent  terms  of  service  will 
be  four  Y®cirs  with  a  six  months'  furlough. 

46,  Brazil.  The  first  term  of  service  for  women 

is  four  after  which  a  furlough  of  six 

months  at  home  is  given.  All  subsequent  terms 
of  service  will  be  five  Y®cirs.  The  term  of 
service  for  men  is  five  followed  by  six 

months'  furlough  at  home. 

47,  China  and  Japan.  The  first  t erm  o f servi ce  for 
single  women  is  four  yearSj  after  which  a  fur¬ 
lough  of  six  months  at  home  is  given.  All 
future  terms  of  service  will  be  five  years. 
The  term  of  service  for  single  and  married  men 
is  five  yearSj  f ol 1  owed  by  s i x  months'  furlough 
at  home.  A  teacher  at  St.  John's  Universityj 
Central  China  CollegOj  and  St.  Paul's  Univer¬ 
sity  (Tokyo) j  having  served  three  years  may  (by 
special  arrangement  between  the  Bishop  and  the 
Department)  be  given  one  year  furlough  on  full 
salary  for  special  study  with  the  definitce  un¬ 
derstanding  that  he  will  return  to  the  field 
for  a  further  term  of  five  years. 

47-A.  Philippine  Islands.  The  term  of  service  is 

four  yearSj  after  which  a  furlough  of  six 

months  at  home  is  given. 

» 

4S ,  Cuba^  Puerto  Rico,  Virgin  Islands,  Dominican 
Republic,  Haiti,  and  Panama.  The  term  of  serv¬ 
ice  for  men  and  women  is  three  years  followed  by 
three  months'  furlough  at  home .  To  teachers  in 
CubCj  in  place  of  the  regular  furlough^  travel 
expenses^  not  to  exceed  $180  round  trip  are 
paid  each  year  during  the  summer  vacation  for  a 
trip  todomicile  in  the  United  States  and  return. 


16. 


49.  Liberia.  The  term  of  service  is  two  and  a  half 
yearSj  followed  by  six  months*  furlough  at  home. 

50.  Mexico.  The  term  of  service  is  three  years^ 
followed  by  three  months'  furlough  at  home. 

51.  In  the  Oriental  fields^  in  cases  where  husband 
and  wife  arej  one  an  American  and  the  other 
Europeanj  round-the-world  tickets  (tourist 
class)  may  be  authorized  in  order  that  they 
may  visit  their  families  in  both  countries. 

52.  Tickets  and  passage  must  be  arranged  on  the 
field  through  the  Mission  Office  or  Bishop 
(when  there  is  no  Mission  Office)  and  when  re¬ 
turning  to  the  field  through  the  Travel  Bureau 
of  the  Church  Missions  House. 

53.  Furloughs  for  Bishops.  Bishops  in  charge  of 
Districts  shall  be  entitled  to  a  furlough  every 
three  years.  This  furlough  shall  be  taken 
preferably  so  as  to  include  the  period  of  the 
meeting  of  the  General  Convention^  in  which 
case  an  extension  of  one  month  shall  be  added 
to  the  furlough. 

The  Council  will  be  responsible  for  the  travel 
of  the  Bishops'  families  not  more  often  than 
once  in  three  years. 

54.  The  furlough  of  Suffragan  Bishops  whose  domi¬ 
cile  is  in  the  United  States  shallj  except  in 
unusual  ci rcumstances j  be  the  same  as  that  of 
regularly  appointed  missionaries. 

55.  Furloughs  are  given  primarily  for  rest  and 
study.  During _ regular  furlough  the  tnissionary 
may  accept  such  speaking  engagements  as  he  may 
deem  advisable.  Such  engagements  should  be 
made  if  possible  through  the  Speakers'  Bureau^ 
but  if  made  personally  they  should  be  reported 
to  the  Bureau. 


17. 


56.  Upon  approval  of  the  Bishop  the  Council  may 
extend  the  furlough  of  any  missionary  for 
speaking  engagements.  During  this  period  the 
services  of  the  missionary  will  be  at  the  com¬ 
mand  of  the  Speakers',  Bur  eaUj  particularly  for 
i  t inerary  work . 

57.  Ifj  for  reasons  approved  by  the  Bishop^  the 
furlough  of  a  missionary  is  delayed  for  one  or 
more  yearSj  the  arrangements  for  such  furlough 
may  follow  one  of  two  courses: 

1.  He  may  take  a  furlough  of  the  prescribed 
lengthj  in  which  case  his  next  furlough  there¬ 
after  shall  be  due  at  the  time  it  would  have 
been  due  if  the  previous  furlough  had  not  been 
postponed. 

2.  Or  he  may  take  a  furlough  which  shall  be 
lengthened  in  proportion  to  the  extent  of  post¬ 
ponement.  In  this  case  the  time  which  would 
normally  elapse  before  his  next  furlough  shall 
be  reckoned  from  the  end  of  the  lengthened 
furlough. 


VACATIONS 

58.  Bishops  in  the  field  aim  to  make  arrangements 
for  all  missionaries  to  have  one  month's  vaca¬ 
tion  each  year.  This  is  difficult  in  certain 
fields  and  impossible  in  others^  so  vacations 
are  necessarily  dependent  on  local  conditionSj 
at  the  discretion  of  the  Bishop  and  his  Coun¬ 
cil  of  Advice. 

59.  Emergency  Furloughs.  Emergency  furloughs  due 
to  sickness  may  be  granted  on  recommendation 
of  the  Bishop  after  securing  the  opinion  of 
two  physicians  separately^  and  getting  the  ap¬ 
proval  of  the  Department.  One  of  the  physi- 


18. 


cianSj  when  possiblej  should  be  from  outside 
the  Mission  staff.  In  such  cases  the  usual 
travel  allowance  will  be  granted  and  the  regu¬ 
lar  furlough  salary  and  rent  allowance  (if 
necessary)  will  be  paid.  The  Council  will  de¬ 
termine  upon  the  Bishop's  recommendation 
whether  or  not  such  sick  leave  shall  change  the 
regular  furlough  dates  of  the  missionary. 

60.  Return  after  Furlough,  A  missionary  shall  be 
returned  after  furlough  to  the  Extra-Continen¬ 
tal  and  Foreign  Fields  only  after  affirmative 
action  by  the  Council  upon  the  specific  request 
of  the  Bishop^  ascertained  two  months  before 
the  beginning  of  the  furlough^  accompanied  by 
such  detailed  information  as  to  the  mission¬ 
ary's  work  and  qualifications  as  the  Bishop 
may  think  advisable  and  the  Council  may  require. 
It  is  expected  that  the  Bishop  will  confer  with 
the  missionary  especially  in  cases  where  his 
return  after  furlough  is  not  desired  by  the 
Bi shop . 

APPEALS  FOR  FUNDS 

61.  No  appeals  for  special  funds  for  special  causes 
shall  be  made  without  the  consent  of  the  Com¬ 
mittee  on  Projects  and  Appeals^  appointed  by 
the  Presiding  Bishop,  All  expenses  incurred 
in  raising  special  funds  and  transferring  the 
money  to  the  field  (except  items  covered  by 
budget  appr opr i a t i on s ^  such  as  salaries  of 
missionaries  and  officers  and  staff  of  the 
Council  departments  who  may  assist)  shall  be 
charged  to  the  fund  so  raised. 

DEPUTIES  TO  GENERAL  CONVENTION 

62.  When  a  missionary  on  furlough  in  the  United 
States  has  been  appointed  a  deputy  to  the  Gen- 


19. 


eral  Convent ion^  his  travel  expenses  from  his 

domicile  to  the  Convention  and  return  shall  be 

paid  by  the  National  Council. 

% 

PHYSICAL  EXAMINATIONS 

63.  Unless  conditions  render  it  impossiblej  the 
mission  shall  arrange  for  annual  physical  ex¬ 
aminations  for  all  members  of  the  mission  and 
their  families.  Shortly  before  the  return  on 
furlough  of  any  missionary  the  report  of  his 
physical  examination  shall  be  sent  to  the  De¬ 
partment  by  the  Bishop.  At  the  beginning  of 
furlough  each  missionary  shall  have  a  thorough 
physical  examination  by  a  physician  approved 
by  the  Medical  Adviser  of  the  Department.  If 
in  the  natural  course  of  travel  the  missionary 
will  be  in  New  York  City  within  four  to  six 
weeks  of  arrival  this  examination  should  be 
made  at  the  Associated  Medical  OfficOj  ISOFifth 
Avenue.  A  sufficient  amount  of  time  must  be 
allowed  for  rest  and  recreation  to  return  to 
the  field  in  the  best  possible  physical  condi¬ 
tion.  At  the  end  of  the  furlough  period  (six 
weeks  or  so  before  the  date  of  sailing)  the 
missionary  must  secure  clearance  from  the  Med¬ 
ical  Adviser.  A  further  examination  at  this 
time  may  be  required  to  be  certain  that  all 
reasonable  health  objecti  ves  have  been  attained. 
No  transportation  for  return  to  the  field  shall 
be  provided  until  the  consent  and  approval  of 
the  Medical  Adviser  has  been  obtained. 

64.  Requirements  as  to  vaccination  and  inoculat ions 
are  as  follows: 


Q.  Vaccination  for  small-pox  at  least  once  in 
four  years;  and  in  certain  countries  more  fre¬ 
quently  when  the  local  medical  authorities  so 
requi re . 


20. 


b.  Inoculations:  Inoculations  for  tylhoid- 
paratypboid  at  least  once  in  two  years.  For 
diphtheria:  -  Children  under  twelve  shall  all 
receive  the  toxoid  preventive  treatment.  Be¬ 
yond  that  age  it  is  advisable  to  give  the  Schick 
Test  to  see  if  the  child  is  susceptible  before 
giving  the  inoculation.  For  scarlet  fever:  - 
Authorities  have  been  hesitant  to  recommend 
this  for  children.  A  consensus  of  opinion  is 
that  it  is  advisable  but  optional.  If  it  is 
desiredj  it  should  be  preceded  by  the  Dick  Test 
to  determine  whether  a  child  is  susceptible  or 
immune.  Cholera  preventive  inoculations  are 
required  only  where  cholera  prevails.  Yellow 
eever  inoculation  is  required  for  workers  go¬ 
ing  to  areas  where  yellow  fever  is  endemic 
('Liberi  Oj  Brazi  1 )  . 

MEDIC4L  AND  DENTAL  EXPENSES 

65.  All  bills  for  medical  and  dental  work  must  be 

made  out  in  the  name  of  the  missionary  and  not 
in  the  name  of  the  Mission^  Councilj  or  the 
Society.  The  Council  will  pay  80%  of  such 
bills  with  the  following  exceptions:  -  (l)  to 
members  of  religious  orders  the  Council  will 
pay  90%;  (2)  expenses  for  orthodontia  must  be 

au thori zed  by  t he  Director  and  payment  of  bills 
for  the  same  will  be  limited  to  50%.  Medical 
and  dental  allowances  for  children  shall  ter¬ 
minate  under  conditions  and  dates  enumeratedin 
Paragraph  41. 

66.  The  Council  is  not  responsible  for  medical  or 
dental  expenses  incurred  by  missionaries  on 
furlough  unless  advance  approval  has  been  given 
by  the  Di rector o f  the  Department.  The  Council 
willj  however^  consider  the  payment  of  bills 
due  to  emergencies  which  do  not  permit  of 
prior  consultation.  All  bills  shall  be  sub- 


21. 


mitted  in  itemized  form  to  the  Department  and 
audited  by  the  Treasurer  prior  to  payment. 

67.  All  medical  and  dental  bills  incurred  in  the 
fieldj  including  the  cleaning  of  teeth^  must 
be  submitted  in  itemized  form  by  the  mi ssi onary 
to  the  mission  physician^  (if  any  is  attached 
to  the  mission)  who  will  submit  the  same  to 
the  Bishop  with  his  recommendation.  If  there 
is  no  mission  physician  the  bills  must  be  sub¬ 
mitted  directly  to  the  Bishop.  When  certified 
by  the  Bishop  the  bills  will  be  paid  by  the 
District  Treasurer.  Such  bills  include: 

a.  Doctor's  billSj  including  examination  of 
eyes  for  glasses. 

b.  Nurses'  bills. 

c.  Travel  expenses  of  missionaries  in  going 
from  an  interior  station  to  a  central  station 
for  treatment.  (When  the  condition  of  the 
patient  requires  a  companion,,  the  same  travel 
expenses  will  be  paid  for  the  companion.) 

d.  Travel  expenses  of  physician  or  nurse  v*\en 
going  from  a  central  station  to  an  interior 
station  to  care  for  a  missionary  who  cannot  be 
moved. 

% 

68  Where  the  services  of  a  specialist  are  neces¬ 
sary,,  the  Council  will  allow  such  expense  only 
when  it  is  recommended  in  writing  by  the  regu¬ 
lar  physician  of  the  patient. 

69.  No  regular  allowance  is  made  for  the  payment 
of  bills  for  medicine.  In  cases  where  medi¬ 
cines  of  a  special  and  unusual  expensive  char¬ 
acter  are  necessaryj  a  suitable  allowance  will 
be  made. 

70.  Medical  Service  In  the  Field.  At  stations 


22. 


where  medical  missionaries  are  working  under 
appointment  of  the  Council  they  are  to  be  re¬ 
garded  as  the  physicians  of  the  missionaries 
in  that  territory^  They  are  expected  to  render 
necessary  service  without  charge.  Missionary 
hospitals  shall  charge  board  to  missionaries 
at  $i.OO  P®!'  day  (50'^  per  day  to  members  of 
religious  orders)  or  its  equivalent  in  local 
currency.  The  Council  does  not  hold  itself 
responsible  for  any  medical  bills  incurred 
where  the  servi ces  o f such  medical  missionaries 
are  reasonably  available. 

71.  Mission  Hygiene.  Medical  missionaries  shall 
be  the  health  and  sanitation  officers  in  their 
respective  stations  so  far  as  the  members  of 
the  mission  are  concernedj  and  are  authorized 
to  study  and  advise  as  to  individual  hygiene 
Or  general  sanitation. 

SALARY  ADVANCES 

72.  District  Treasurers  shall  make  no  salary  ad¬ 
vances  beyond  the  current  month  except  incases 
of  vacations  or  furloughSj  and  then  only  upon 
authorization  of  the  Bishop. 

OUTSIDE  WORK  OF  MISSIONARIES 

73.  No  missionary  shall  engage  in  any  employment 
distinct  from  that  of  the  mission  to  which  he 
has  been  appointed,,  without  first  obtaining  the 
consent  of  the  Bishop^  andmoney  received  in  re¬ 
turn  for  services  so  rendered  is  not  to  be  re¬ 
garded  as  an  addition  to  private  incomej  but  must 
be  reported  to  the  Bishop  and  expended  only  on 
such  objects  as  are  approved  by  him.  This  rule 
shall  cover  royalties  received  from  publ i cat i ons 
produced  during  the  period  of  service. 

This  rule  shall  not  be  interpreted  to  prevent 
m i ssionari eSj  when  on  furlough^  from  receiving 
fees  for  services  renderedj  not  connected  with 


23. 


work  for  the  Council^  provided  such  fees  are 
occasional  and  do  not  constitute  salary  for  any 
term  longer  than  one  month. 

PUBLICITY:  LETTERS  AND  STORIES 

74.  Missionaries  supported  in  whole  or  in  part  by 
designated  offerings  are  expected  to  write  to 
the  supporter  at  least  twice  a  year  sending  a 
copy  of  the  letter  to  the  Department. 

75.  The  Council  must  depend  for  its  promotional 
work  largely  upon  reports  and  stories  from  the 
fieldj  and  every  missionary  has  a  responsibil¬ 
ity  in  this  mat  ter. 

76.  Letters  and  reports  should  be  vitalj  personal,, 
and  dramatiCj  free  from  destructive  criticism 
either  of  the  people  of  the  country  or  of  the 
work  of  the  mission.  Photographs  add  greatly 
to  the  value  of  such  reports. 

AUTOMOBILES 

77.  No  missionary  is  to  drive  an  automobile  while 
directly  or  indirectly  in  the  service  of  the 
Missionary  Society  unless  such  car  is  adequate¬ 
ly  covered  by  liability  and  property  damage 
insurance.  It  is  the  duty  of  the  Distrcct 
Treasurer  to  enforce  this  rule. 

SPECIAL  AND  PERSONAL  FUNDS 

78.  All  money  gi ven  to  mi ssi onar ies  for  their  work, 
is  given  to  them  as  agents  of  the  Society  and 
is  the  property  of  the  Society.  Such  money 
should  be  promptly  deposited  with  the  District 
Treasurer  or  the  Treasurer  of  the  Council  in 
an  account  which  by  its  title  shows  clearly  the 
purpose  for  which  the  money  has  been  given. 
Specials  designated  for  maintenance  of  exist¬ 
ing  work  may  be  disbursed  for  such  purpose  on 
order  of  the  missionary  or  his  successor.  Upon 


24. 


the  transfer  of  a  missionary  from  one  district 
to  another  such  special  funds  shall  be  retai ned 
for  use  in  the  district  in  which  the  mission¬ 
ary  was  located  when  the  money  was  given.  Spe¬ 
cials  designated  for  buildings  or  improvements 
are  to  be  disbursed  only  for  the  designated 
purpose  upon  the  advice  of  the  Bishop. 


79.  Missionaries  may  deposit  with  the  District 
Treasurer  personal  funds  at  their  own  risk. 

80.  Money  which  is  the  property  of  the  missionary^ 
if  deposited  with  the  Station  or  District 
Treasurer^  should  be  in  the  name  of  the  mis¬ 
sionary  and  marked  "personal". 

81.  In  no  case  should  money  given  for  the  work  of 
the  mission  be  deposited  in  the  personal  bank 
account  of  the  misslionaryj  except  in  tite  case 
of  currency  received^  in  which  case  a  check 
for  the  same  should  be  promptly  sent  to  the 
Treasurer. 

FINANCIAL  SERVICES  TO  MISSIONARIES 

82.  The  Treasurer  of  the  Council  is  ready  to  serve 
missionaries  in  various  waySj  as  for  instance: 

Regular  deductions  from  salaries  for  - 

a.  Dependents  at  home 

b.  Payment  of  life  insurance  premiums 

c.  Other  purposes 


OCCO! 

s  i  on  al 

payment  s 

in  U  .  S  .  A. 

as 

arr ang 

ed 

through  the 

District 

Treasurer 

and 

deduct 

ed 

from 

salary . 

Safe- 

keeping 

of  willSj 

i n  surance 

pol  i 

cies^  a 

nd 

other 

valuable  papers. 

25. 


MARRIAGE  DURING  TERM  OF  SERVICE 


85.  Upon  marriage  a  missionary  is  entitled  to  re¬ 
ceive  an  additional  outfit  allowance  equal  to 
the  difference  between  the  single  and  married 
allowance  for  that  field. 

84.  If  a  missionary  marries  another  missionary  al¬ 
ready  in  the  fieldj  there  will  be  no  added  out¬ 
fit  allowance  unless  the  married  allowance  is 
greater  than  the  combined  single  allowanceSj  and  / 
then  only  the  additional  amount  shall  be  due. 

85.  Changes  in  marital  status  shall  be  reported  to 
the  District  Treasurer  unless  the  missionary 
is  on  furloughj  in  which  case  the  notification 
shall  be  filed  with  the  Department. 

86.  Changes  in  salary  due  to  marriage  take  effect 
pn  the  date  of  marriage. 

RESIGNATION  AND  RETIREMENT 

87.  If  Q  missionary  r es i gns  upon  hi s  own  initiative 
before  completing  the  first  term  of  service^  he 
is  required  to  reimburse  the  Council  for  the 
expense  incurred  in  paying  for  his  outfit  and 
his  travel  to  and  from  the  field  in  an  amount 
to  be  pro-rated  according  to  the  length  of  time 
he  has  servedj  and  he  is  not  entitled  to  any 
home  salary  or  furlough.  This  applies  to  a 
woman  resigning  as  a  missionary  because  of 
marriage  to  a  man  not  under  appointment  by  the 
National  Council.  This  does  not  apply  to  a 
missionary  resigning  to  accept  apost  under  the 
jurisdiction  of  an  overseas  missionary  bishop 
of  this  Church  even  though  the  National  Council 
makes  no  contribution  to  the  salary  attached 
to  the  post . 


26. 


88.  In  the  case  of  a  missionary  whose  services  have 
been  terminated  by  the  Bishop  or  the  Council^ 
the  salary  shall  be  paid  to  the  date  of  the 
termination  of  his  services.  Payment  of  addi¬ 
tional  salary  and  of  return  passage  may  be 
granted  by  the  Bishop  and  the  Council. 

89.  When  a  missionary  resigns  after  completing  at 
least  one  term  of  service  or  retires  with  the 
approval  of  the  Bishopj  such  approval  being 
ratified  by  the  Councilj  and  returns  to  his 
domicilOj  the  salary  shall  be  paid  to  the  date 
when  resignation  or  retirement  becomes  effec- 
tivej  plus  home  salary  for  the  time  necessary 
to  reach  domicile  by  the  most  direct  route^ 
and  home  salary  for  one-half  the  proportionate 
furlough  earned^  unless^  within  this  timej  re¬ 
munerative  employment  has  been  acceptedj  in 
which  case  the  home  salary  shall  cease  upon 
the  date  when  such  employment  begins. 

90.  When  a  missionary  retires  and  is  granted  a  re¬ 
tiring  allowance  and  returns  to  his  domicile^ 
the  salary  shall  be  paid  to  the  date  when  re¬ 
tirement  becomes  effective^  plus  home  salary 
for  the  time  necessary  to  reach  his  domicile 
by  the  most  direct  route^  after  which  time  the 
retiring  allowance  shall  begin. 

91.  In  case  a  mi  ss i onary  res i gns  or  retires  and 
stays  in  the  fields  salary  shall  be  paid  to  the 
date  when  the  resignation  or  retirement  becomes 
effective  and  no  furlough  or  travel  salary 
shall  be  due. 

RETIRING  ALLOWANCES 

92.  Retirement  Because  of  Age.  Each  regularly  ap¬ 
pointed  missionary  who  has  completed  30  years 
of  service  for  men^  25  years  for  women  is  en— 


27. 


titled  to  a  retiring  allowance  upon  reaching 
the  retiring  age.  The  retiring  age  shall  be 
68  for  men  and  63  for  wonen. 

93.  Rates.  The  amounts  of  retiring  allowances 

shall  be:  -  Single  men  or  womenj  widows  or 
widowers  -  $1 ^OOO.  per  annum.  Married  couples  - 
$lj800*  annum.  Three  months  after  the 

death  of  a  wife  of  a  retired  missionary  his 
retiring  allowance  shall  revert  to  the  $1^000. 
per  annum  rate.  No  increase  will  be  granted 
in  case  of  remarriage.  Children's  allowances 
will  be  paid  as  provided  in  the  rules.  These 
rates  are  not  contractual  and  may  be  changed 
by  action  of  the  Council. 

94.  Retired  missionaries  are  not  ent itled  to  rental 
allowances.  Retired  missionaries  may  be  granted 
medical  or  dental  allowances  by  special  action 
of  the  Council,  Retired  missionaries  are  not 
ent it  led  to  funeral  allowances^  but  in  the  case 
of  the  death  of  a  retired  missionary^  or  a  mis¬ 
sionary's  widow  receiving  a  pension^  the  pay¬ 
ment  of  the  retiring  allowance  shall  be  made 
for  the  month  in  which  the  death  occurs  and  for 
two  months  thereafter. 

95.  Upon  the  death  of  a  retired  missionary  leaving 
a  widoWj  unless  his  marriage  took  place  after 
his  retirementj  the  widow  shall  continue  to 
receive  his  retiring  allowance  for  the  month 
in  which  the  death  occurred  and  for  the  follow¬ 
ing  three  months^  after  which  she  shal  1  receive 
an  allowance  at  the  single  rate^  unless  she 
remarries . 

96.  The  widow  of  a  missionary  who  dies  in  active 
service  can  be  granted  an  allowance  only  by 
special  action  of  the  Council. 


28. 


97.  From  the  retiring  allowances  there  shall  be 
deducted  the  amount  paid  from  time  to  time  by 
the  Church  Pension  Fund  or  any  other  fund  to 
which  the  Council  has  been  making  payments  for 
the  benefit  of  the  missionary.  If  a  retired 
missionary  who  is  a  clergyman  accepts  a  regular 
salary  for  Church  work  when  otherwise  eligible 
for  a  pension  from  the  Church  Pension  Fund^  the 
amount  of  pension  to  which  he  would  have  been 
entitled  except  for  such  regular  employment^ 
shall  be  deducted  from  the  amount  of  retiring 
allowance  to  be  paid  to  him  by  the  Society. 

93  Continuance  of  service  beyond  retiring  age.  A 
missionary  upon  reaching  the  retiring  age  may 
be  reappointed  for  a  year  at  a  time  upon  recom¬ 
mendation  of  the  Bishop  approved  by  the  Counci  1^ 
until  the  ages  of  72  for  men  and  67  for  women 
are  reached^  at  which  time  retirement  is  com¬ 
pulsory. 

99.  Retirement  for  Causes  other  than  Age.  A  mis¬ 
sionary  retiring  with  the  approval  of  the 
Bishop  and  the  Council  because  of  disability 
shall  be  entitled  to  an  allowance  provided  he 
has  completed  20  years  of  missionary  service. 
In  such  cases  the  amount  of  the  allowance  will 
be  such  percentage  of  the  normal  rate  as  the 
years  of  active  service  are  to  40  years  in  the 
case  of  men  and  35  years  in  the  ca,se  of  women. 
Such  allowance  may  be  supplemented  by  special 
action  of  the  Council^  and  the  Council  may 
grant  allowances  for  disability  not  covered  by 
the  previous  provisions. 

too.  A  missionary  resigning^  or  one  whose  services 
have  been  terminated  by  the  Bishop  or  the  Coun- 
cilj  prior  to  reaching  the  retiring  age  and  not 


29. 


because  of  disability  is  not  entitled  to  a  re¬ 
tiring  allowance. 

99.  Residence.  Retired  missionaries  shall  not  oc¬ 
cupy  mission  property^  except  by  action  of  the 
Bishop  and  the  Council. 

102.  Persons  employed  In  the  field.  Persons  "em¬ 
ployed  in  the  field"  are  not  regularly  appointed 
by  the  National  Council  and  therefore  are  not 
entitled  because  of  such  employment  to  retir¬ 
ing  allowances. 

DEATH  OF  MISSIONARY 

103.  In  case  of  the  death  of  a  missionary  in  active 
service  the  salary  and  children's  allowances^ 
if  any^  for  the  month  in  which  the  death  oc¬ 
curred  and  for  the  following  three  months  shall 
be  paid  to  his  widow  or  other  dependents^  if 
any. 

# 

104.  Funeral  expenses  up  to  $250.  will  be  paid  for 
a  mi ssionary  or  hi s  wife  or  any  minor  unmarried 
childj  unless  a  death  benefit  has  been  paid  by 
the  Church  Pension  Fund. 

105.  Change  in  Salary  because  of  Death.  Should  the 
wife  of  a  missionary  die  during  his  term  of 
active  service^  his  salary  as  a  married  man 
shall  be  continued  for  the  month  in  which  his 
wife's  death  occurred  and  for  two  months  there¬ 
after.  After  that  date  his  salary  shall  be 
fixed  from  time  to  time  by  the  Council  upon  the 
recommendation  of  the  Bishop  within  the  limits 
of  single  and  married  rates  for  his  field  and 
term  of  service.  Children's  allowances  shall 
be  continued. 


30. 


DEBTS 


106.  Unless  aut hori zed  by  the  Council^  no  missionary 
or  missionary  bishop  shall  incur  any  debt  or 
obligation  on  behalf  of  any  missionary  work. 
Ifj  in  violation  of  this  provision^  debts  are 
incurredj  the  Society  will  not  be  responsible 
for  their  repayment. 

107.  As  an  exception  to  the  obove^  money  may  be  bor¬ 
rowed  or  obligations  incurred  for  the  temporary 
protection  or  repair  of  property  damaged  by 
sudden  disaster^  in  which  case  an  immediate 
report  to  the  Bishop  and  the  Department  should 
be  madOj  accompani ed  by  an  estimate  of  the  cost 
of  permanent  repair  or  replacement. 

108.  Missionaries  expending  their  own  money  in  the 
purchase  of  land  or  erection  or  improvement  of 
bui Idings  or  in  the  maintenance  of  thf  work  are 
not  entitled  to  reimbursement. 

109.  Mission  Treasurers  shall  not  make  loans  or  ad¬ 
vances  to  missionaries  except  as  provided  else¬ 
where  in  this  Handbook. 

WILLS 

110.  Before  leaving  for  the  field  each  missionary 
is  advised  to  make  a  will  and  deposit  it  in  a 
safe  place.  The  Treasurer  of  the  Council  or 
the  District  Treasurer  can  provide  such  a  place 
and  keep  a  record  of  the  will.  The  family  and 
both  Treasurers  should  be  notified  where  the 
will  is  kept  if  not  deposited  with  the  Council 
or  the  District  Treasurer.  The  Treasurer  of 
the  Council  will  furnish  information  as  to  the 
making  of  wills. 


31. 


ADHERENCE  TO  BUDGET 


lii.  No  District  is  permitted  to  overdraw  its  bud¬ 
get  or  any  item  therein^  except  as  provided 
elsewhere  in  this  Handbookj  without  express 
permission  of  the  Council, 


PREPARATION  OF  SCHEDULES  OF  ASKINGS 
BT  MISSIONARY  BISHOPS 


112.  Each  missionary  Bishop  shall  prepare  and  file 
with  the  Department  a  schedule  of  changes  in 
and  additions  to  the  current  budget  desired 
for  that  district  for  the  succeeding  year. 
This  schedule  should  not  contain  items  for 
which  no  change^jiis  desired.  This  schedule 
must  be  filed  by  March  15  in  General  Convention 
years^  by  July  15  in  other  years. 


113.  All  increases  or  decreases  from  exist  ing  amounts 
shall  be  shownj  including  those  due  to  new  ap- 
pointmentSj  retirements^  length  of  service^ 
change  in  marital  status^  additional  children^ 
etc.  Except  for  automatic  changes  provided  for 
in  regulations  passed  by  the  Council  (i.e.  "un¬ 
der  the  rules’')^  reasons  should  be  given  in 
notes  appended  and  numbered  to  correspond  with 
the  item  numbers.  New  or  increased  items 
should  be  listed  in  the  order  of  importance. 


114. 


Requests  for  such 
to  all  workers  in 
separate  from  the 


changes  in  salaries  as  apply 
the  District  should  be  made 
schedule  itself. 


115. 


Requests  for 
purchase  of 
should  be  on 


new  buildingSj  extensive  repairs^ 
landj  and  other  capital  needs 
a  separate  schedule. 


32. 


116.  Schedules  should  be  mailed  to  the  Director  of 
the  Department.  As  soon  as  possible  after  re¬ 
ceipt  each  schedule  shall  be  sent  to  the  De¬ 
partment  of  Finance  for  checking  as  to: 

Changes  under  the  rules 

a.  Children's  allowances 

b.  Salaries 

c.  Insurance 

Specific  actions  of  the  Council 
Correctness  of  figures 

117.  Officers  of  the  Department  shall  then  prepare 
an  abstract  of  the  changes  desired  by  the 
Bishop.  The  total  increase  or  decrease  because 
of  changes  under  the  rules  or  because  of  spe¬ 
cific  action  of  the  Council  may  be  shown  in  one 
item.  Other  changes  desired  shall  be  shown  in 
detail  and  supported  by  the  recommendations  of 
the  Bishop  and  the  officers  of  the  Department 
as  to  each  item.  The  abstract  shall  then  be 
sent  to  the  Department  of  Finance. 

118.  The  schedules  will  then  be  presented  to  the 
Department  and  the  Council  at  their  October 
meeting  for  tentative  action. 

119.  The  Department  will  transmit  to  the  Bishops  and 
the  Department  of  Finance  to  the  District 
Treasurers  (in  dupl icate)  the  tentative  budget. 

120.  Final  action  on  the  budget  shall  be  taken  by 
the  Council  at  the  February  meet ing^  after 
which  the  final  schedules  will  be  transmitted 
to  the  field  in  the  manner  described  in  Section 
117. 


33. 


TRANSFER  OF  BUDGET  ITEMS 


121.  Except  as  to  items  for  salaries^  allowances 
for  the  education  of  children^  summer  rents 
for  American  mi ss i onar i es^  taxeSj  insurancej 
and  sinking  fundSj  the  bishops  in  the  foreign^ 
Latin  American^  and  extra-continental  fields 
are  authorized  to  expend,,  for  purposes  already 
in  the  annual  schedule  of  appropr i at i ons j  any 
unused  balances  in  each  annual  appropriation 
schedulOj  at  their  discretion;  provided  that 
a  detailed  report  is  made  to  the  Council 
through  the  Department  at  the  beginning  of 
each  yearj  as  to  how  the  money^  resulting  from 
unused  balanceSj  has  been  used;  provided  fur- 
therj  that  the  use  does  not  entail  increased 
cost  of  maintenance  for  the  future;  provided 
furtherj  that  no  new  work  shall  be  undertaken 
without  the  approval  of  the  Council. 

MINUTES  OF  COUNCIL 

122.  The  Secretary  of  the  Council  shall  mail  to  each 
Bishop  a  copy  of  the  minutes  of  each  meeting 
of  the  Council. 


FINANCIAL  ADVICES 

123.  The  normal  channel  of  communication  with  the 
Missionary  Districts  is  from  the  Department  to 
the  Bishop.  Certain  financial  matters  require 
direct  communication  between  the  Treasurer  of 
the  Council  and  the' District  Treasurer  as  fol¬ 
lows 

124.  The  Treasurer  of  the  Counclf  shall  promptly 
notify  the  Treasurer  of  each  District  as  to: 


34. 


Council  Action 


a.  Adopting  the  annual  budget 

b.  Authori2ing  changes  affecting  the  budget 

c.  Granting  Furlough^  Retiring  and  other  Al¬ 
lowances 

d.  With  regard  to  special  gifts  or  appropria- 
t  ions 

Routine  Transact ionSj  such  as 

a.  Payments  made  in  the  United  States  to  or  on 
behalf  of  missionaries  or  institutions 

b.  Salary  and  travel  payment  to  missionaries 
going  to  the  field 

c.  Receipt  of  special  funds 

d.  Other  miscellaneous  financial  transactions 

125.  The  District  Treasurer  shall  promptly  notify 
the  Treasurer  of  the  Council  with  regard  to: 

Any  matter  originating  in  the  field  which  may 
affect  the  appropriation  schedule 

Salary  and  t ravel  payments  made  to  missionaries 
leaving  the  field 

Any  other  financial  transaction  affecting  the 
annual  appropriation  or  special  accounts 

EXPENDITURES  DURING  FIRST  THREE  MONTHS 
OF  THE  YEAR 

126.  As  the  final  action  on  the  budget  of  each  year 
cannot  be  taken  until  Februaryj  the  bishops  are 
authorized  to  expend  during  the  first  three 

months  of  the  year  the  amounts  for  each  item 
as  contained  in  the  budget  of  the  previous 
year  and  such  other  amounts  as  have  been  spe- 


35. 


cifically  authori7ed  by  the  Council.  Excep¬ 
tions  to  this  rule  are  changes  in  salaries  and 
children's  allowances  as  provided  elsewhere  in 
this  Handbook  or  in  the  pay  table. 

BUILDINGS  ERECTED  ON  MISSIONARY  PROPERTY 

127.  Buildings  erect ed  on  mi ss ionary  property  become 
immediately  the  property  of  the  Mission  no 
matter  what  the  source  of  the  money  used  in 
their  erect  ion . 

PURCHASE  OF  PROPERTY 
CONSTRUCTION  OF  BUILDINGS 

128.  No  purchase  of  property  or  construction  or  re¬ 
construction  of  buildings  costing  more  than 
Sl^OCXD  shall  be  undertaken  without  authoriza¬ 
tion  of  the  Council  except  when  paid  for  from 
funds  provided  locally. 

RENTAL  OF  PROPERTY 

129.  Property  not  needed  for  the  use  of  the  Mission 
may  be  rented  with  the  approval  of  the  Bishop. 
If  such  rental  is  for  a  term  of  more  than  three 
yearSj  or  for  a  rental  of  more  than  the  equiv¬ 
alent  of  SljOOO  per  annumj  the  lease  should  be 
approved  by  the  Council. 

SALE  OF  PROPERTY 

130.  No  property  held  by  or  on  behalf  of  the  Socie¬ 
ty  shall  be  sold  without  authorization  of  the 
Council . 


36. 


FIELD  INCOME 
SALES  OR  RENTALS 


131.  Money  received  from  the  sale  or  rental  of  prop>- 
erty  held  by  or  on  behalf  of  the  Society  is 
the  property  of  the  Society  and  can  be  used 
only  upon  authorization  of  the  Council.  No 
District  or  Station  has  a  vested  right  to  the 
use  of  such  money  unless  the  property  from 
which  such  money  is  derived  was  purchased  or 
constructed  from  funds  designated  by  the  donor 
for  such  Districts  or  Stations. 

VACANCIES  IN  STAFF 

132.  Whenever  a  vacancy  occurs  in  the  missionary 
staffj  the  Bishop  is  authorized  to  use  the 
salary  appropriation  concerned  for  the  salary 
of  aperson  temporarily  filling  such  a  vacancy. 
He  should  make  prompt  report  of  such  action  to 
the  Director^  who  will  take  steps  to  secure  a 
permanent  successor. 

DISTRICT  TREASURERS 

133.  Appointment.  District  Treasurers  and  Ass istant 
Treasurers  shall  be  appointed  in  the  usual  way 
except  that  each  such  appointment  must  receive 
the  approval  of  the  Department  of  Finance  of 
the  Council. 

134.  Responsibility.  As  members  of  the  Mission^ 
Treasurers  are  under  the  authority  of  the 
Bishop  but  are  also  responsible  to  the  Treas¬ 
urer  of  the  Council  as  to  making  an  accurate 
report  of  all  financial  transactions  and  the 
observance  of  rules  and  regulations  as  to 
finance  as  established  by  the  Council. 


37. 


135.  Use  of  Funds.  The  District  Treasurer  is  re¬ 
sponsible  for  the  expenditure  of  appropriation 
funds  in  accordance  with  the  budget  approved  by 
the  Council^  subject  to  such  transfers  as  are 
approved  by  the  Bishop  in  accordance  with  the 
rules  of  the  Council.  He  is  also  responsible 
for  the  use  of  all  designated  "Specials'*  solely 
in  accordance  with  the  purpose  for  which  such 
money  was  given. 

136.  Deeds.  The  District  Treasurer  shall  be  the 
cust odian  o f al 1  deeds  to  mission  property.  An 
abstract  or  description  of  such  deeds  shall  be 
filed  with  the  Treasurer  of  the  Council.  All 
deeds  shall  be  in  the  name  of  "The  Domestic  and 
Foreign  Missionary  Society  of  the  Protestant 
Episcopal  Church  in  the  United  States  of  Amer- 
ica"j  or  in  such  other  name  as  may  be  approved 
by  the  Council^  so  far  as  such  action  is  in 
accord  with  the  laws  of  the  country  in  which 
the  property  is  located.  By  permission  of  the 
Bishop  and  the  Council  property  may  be  held  in 
the  name  of  a  duly  incorporated  body  operating 
an  institution  under  control  of  or  associated 
with  the  District. 

137.  Insurance.  The  District  Treasurer  shall  be 
responsible  for  keeping  all  property  in  the 
District  adequately  insured  against  fire  andj 
when  so  authorized  by  the  Council^  against 
other  hazards  such  as  earthquake^  typhoon^  etc. 
He  shall  also  be  responsible  for  automobile 
insurance  as  stated  under  "Automobiles". 

138.  Accounts.  The  District  Treasurer  shall  keep 
clear  and  accurate  accounts  of  all  receipts 
and  expenditures  on  "Budget  Accounts"^  "Spe¬ 
cials  Accounts"^  and  "Local  Accounts"^  and  for— 


38. 


ward  to  the  Treasurer  of  the  Council  an  annual 
report  thereof  and  such  other  reports  as  the 
Council  shall  require.  Mission  institutions 
and  station  treasurers  shall  file  with  the 
District  Treasurer  annual  financial  reports  in 
triplicate.  One  copy  of  all  institutional  re¬ 
ports  shall  be  transmitted  to  the  Bishop  and 
one  to  the  Treasurer  of  the  Council. 

^39,  Audits.  As  provided  in  the  Canons  of  General 
Convention  all  accounts  shall  be  audited  annu¬ 
ally.  District  accounts  shall  be  audited  by 
auditors  approved  by  t he  Treasurer  of  the  Coun¬ 
cil.  Station  accounts  may  be  audited  by  the 
District  Treasurer.  Accounts  of  mission  in¬ 
stitutions  may  be  audited  by  the  District 
Treasurer  if  he  is  not  the  treasurer  of  the 
institution^  otherwi se  by  i ndependent  auditors. 

140.  Debts.  No  District  Treasurer  shall  borrow 
money  on  account  of  the  District  or  incur  debt 
in  any  way  except  by  permission  of  the  Council. 

141:  Deposits.  Deposits  of  funds  in  the  hands  of 
District  Treasurers  shall  be  made  only  in  in¬ 
stitutions  approved  by  the  Bishop  and  the 
Counci  1 . 

142.  Bonds.  As  provided  by  the  Canons  of  General 
Convention  all  District  Treasurers^  Assistant 
Treasurers^  and  other  custodians  of  money  or 
securities  shall  be  covered  by  fidelity  bonds 
in  amounts  approved  by  the  Department  of  Fi¬ 
nance  of  the  Council.  The  cost  of  the  premiums 
on  such  bonds  shall  be  included  in  the  annual 
budget  of  the  District. 

143.  Funds.  Funds  which  have  been  transmitted  by 


39. 


or  through  the  Council  for  endowment  of  mission 
institutions  or  awaiting  use  may  be  invested 
by  the  District  Treasurer  only  upon  approval 
of  the  Bishop  and  of  the  Department  of  Finance 
of  the  Council  as  to  the  character  of  such  pro¬ 
posed  investment.  Funds  for  such  purposes 
raised  locally  may  be  invested  by  the  District 
Treasurer  with  the  approval  of  the  Bishop  and 
the  authority  of  such  institutions  as  may  be 
concerned.  Reports  in  detail  of  such  invest¬ 
ments  shall  be  rendered  to t  he  Counci  1  annually . 

Station  Treasurers.  Station  Treasurer s  and  al  1 
who  handle  station  funds  shall  be  responsible 
to  the  District  Treasurer  and  shall  keep  records 
and  make  expenditures  and  reports  in  accordance 
wi t h  hi  s  i ns t ruct  i  ons .  No  mission  funds  are  to 
be  deposited  in  personal  accounts. 

Correspondence.  Correspondence  on  financial 
and  property  matters  shall  be  from  the  District 
Treasurer  to  the  Treasurer  of  the  Council. 
Copies  of  correspondence  regarding  movement  s  of 
mi  ss  i  onar  i  es  j  advances  for  travel  and  salary,, 
etc.j  shall  be  sent  to  the  Department. 

146.  Travel  Accounting.  Upon  the  departure  of  a 
mi ss ionary  to t  he  fields  whether  after  furlough 
or  on  a  new  appoi  ntm.ent  j  the  Treasurer  of  the 
Council  shall  send  a  statement  to  the  District 
Treasurer  covering  salary  payments,,  travel^  and 
other  allowances  and  advances.  Upon  the  depar¬ 
ture  of  a  missionary  from  the  field  a  similar 
statement  shall  be  sent  by  the  District  Treas¬ 
urer  to  the  Treasurer  of  the  Council  with  a 
copy  to  the  Department. 


40. 


